Annual MCA Filings for a Company

Understanding AOC-4 & MGT-7/7A: A Basic Guide

All Companies are required to annually submit various financial records on MCA. Form AOC-4 for financial statements and Form MGT 7/7A for annual return need to be filed with ROC as a part of mandatory annual compliances.

The company communicates with stakeholders through financial statements, disclosures, and reports, and must file Form AOC 4/ AOC 4 XBRL OR AOC  4 CFS /AOC-4 CFS NBFC OR A0C-4 NBFC and Form MGT 7/7A with the ROC for each financial year, including consolidated financial statements.

Who is required to file Form AOC-4?

• Every company should file financial statements along with Form AOC 4.

• For the purpose of filing, Form AOC-4 is prescribed for standalone financial statement (if XBRL is not applicable for the company).

• In case financial statements (including CFS) are not adopted in AGM then, un-adopted financial statements shall be filed within 30 days of date of AGM (due date of AGM if AGM not held or extended due date if any).

• Company must fill out with necessary details and submit within 30 days after holding the Annual General Meeting (AGM) as per the format specified by MCA.

Certification of AOC-4: E Form AOC-4 is to be certified by Digital Signature of CFO/Director, or Manager or CEO of the company. Further, the correctness of the form AOC-4 is to be certified by a Practicing CA, CS or CMA.

Who is required to file AOC-4 CFS NBFC/ AOC-4 NBFC?

• Every NBFC (Ind AS) company having one or more subsidiaries is required to prepare the consolidated financial statements of the company and of all the subsidiaries. Such financial statements, duly adopted in the annual general meeting of the company, shall be filed with the Registrar within thirty days of the date of annual general meeting via E-Form AOC-4 CFS NBFC (Ind AS).

• Every NBFC company as defined in the Companies (Indian Accounting Standards) (Amendment) Rules, 2016 to which Indian Accounting Standards apply, needs to file its financial statements, including consolidated financial statement and mandatory attachments, via E-Form AOC-4 NBFC (Ind AS) within the prescribed time limit.

Who is required to File FORM AOC 4 XBRL?

Following companies are required to file Form AOC 4 XBRL for every financial year:

• Companies having paid up capital: 5 crore or more.

• Companies with an annual turnover of Rs 100 crore or more

• Companies listed with the stock exchange in India and its subsidiaries.

Who is required to file Form AOC 4 (CFS)?

For the purpose of filing, Form AOC-4 is prescribed for Form AOC-4 CFS for consolidated financial statements.

Once financial statements are adopted then, the company shall file the adopted consolidated financial statements via E-Form AOC-4 CFS within 30 days of the AGM (actual or adjourned whichever is applicable).

Who is required to file Form MGT 7?

• MGT-7, or Annual Return Form, is a compliance form that must be completed annually by every registered company in India, whether private or public.

• Registrar of Companies (ROC), functioning under MCA legislation, maintains controls and verifies the validity of this by means of a filed return form. The deadline for submitting Form MGT-7 is 60 days after the company's Annual General Meeting (AGM).

Who is required to file Form MGT 7A?

MGT-7A is applicable to only One Person Companies (OPCs) and small companies. E-form MGT-7A is to be filed within 60 days from the date of the AGM of the company.

ROC Fee of Form AOC 4/AOC 4 (CFS)/ AOC 4 Form XBRL/ AOC-4 CFS NBFC/ AOC-4 NBFC/ MGT 7/7A  (MCA):

ROC filing fee for Form AOC 4/AOC 4 (CFS)/ AOC 4 Form XBRL/ AOC-4 CFS NBFC/ AOC-4 NBFC /MGT-7/7A is as per below table (in case of company having share capital)

Fee for filing in case of company not having share capital is Rs. 200 for the company.

In conclusion, it's essential to file these forms on time to avoid late fees and penalties. Staying compliant with the annual ROC filing requirements is not only a legal necessity but also an integral part of good corporate governance. Failure to adhere to these obligations can lead to financial repercussions and legal complications. Therefore, timely and accurate filing is a prudent practice for all companies to ensure smooth operations and maintain a good standing with regulatory authorities.

https://www.mca.gov.in/MinistryV2/annualefiling.html

Click on link below to access Form filling help kit for more information: -

https://www.mca.gov.in/MinistryV2/companyformsdownload.html

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